Harvest Table Pantry is a fictional $150k food pantry with two staff, a volunteer corps, and 300 families served each month. The work is real and constant; the proof is a stack of sign-in sheets in a drawer. Their first foundation application is due next quarter and they cannot yet show outcomes.
Coded intake goes live at the front table: who is served, how often, household size, by code and never by name.
A volunteer recruitment flyer set and a monthly community update, produced from their real numbers.
A quarterly one-pager: families served, meals distributed, trend against last quarter.
A researched shortlist of foundation opportunities that actually fit a pantry this size.
A board one-pager for the December meeting. If it needs producing, it is a request.
By day 90 the pantry has a baseline Impact Score, intake running by code at every distribution, its foundation readiness checklist filled to green, and an evidence library holding its first funder-ready proof. The foundation application goes out supported by measured numbers instead of memory.
| Starter at $400/mo | Freelance grant writer | DIY software stack | |
|---|---|---|---|
| Monthly cost | $400 flat | $1,200 or more for a single proposal at $75 to $150 per hour | $150 to $300 in software subscriptions |
| What is covered | Production, data capture, readiness tracking, and the score, together | One document, no data system behind it | Tools only; every hour of labor is still yours |
| Who does the work | The Luminary team, with your approval on everything | The writer writes; the gathering falls on you | You, evenings and weekends |
| The proof you keep | A growing evidence library and a measured score | A PDF | Scattered exports |
Alternative costs are typical market rates, cited as ranges. Every organization’s math is different; run yours.
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